Visitor management for factories & residences

Know exactly who is on your premises, every minute.

Visitors register by QR before they arrive. Hosts and residents approve on their phone. Banned people are stopped at every check-in. Factories also get safety inductions and fire-drill roll-call.

Book a 15-minute demo Try the fire drill
SITEPASS // GATE 1TUE 29 SEP · 08:14
37Onsite now
52Checked in today
2Overstayed
18Inductions signed today
  • Aina Rahman · visitor · Bayu AutomationCHECKED IN
  • Lim Kok Wah · contractor · induction expiredREFUSED
  • Rajesh Kumar · supplier · Gate 1CHECKED OUT
  • Watchlist match · phone numberWARNING
  • Tan Wei Ming · contractor · Northfield ElectricalAPPROVED

DEMO DATA · ILLUSTRATION

  • Made in PenangBy Avantix Innovation Sdn. Bhd. (SSM 202401000888)
  • Billed in ringgitQuoted for your site, no US-dollar pricing
  • Any deviceWeb browser on phone, tablet or PC, plus a mobile app for residents
  • Built for MalaysiaIC number field and +60 WhatsApp numbers
  • Two kinds of gatesFactories and residential communities

SitePass is a visitor management system for factories and residential communities in Malaysia. It replaces the paper logbook at the guardhouse with QR self-registration, host or resident approval, one-scan check-in, blocklist checks and a live list of everyone on site.

Who it's for

One guardhouse system. Two kinds of gates.

SitePass started at factory gates. The same visitor flow works at condominiums, apartments and gated communities.

Factories & industrial sites

Visitors, contractors and safety, at one gate.

  • Contractor safety induction with e-signature; an expired induction blocks entry.
  • Work type, tools, PPE and permit number for every contractor entry.
  • Evacuation roll-call from the fire marshals' phones.
SitePass for factories

Condos, apartments & gated communities

Residents invite. Guards scan. No logbook.

  • Each resident sends visitors a personal QR link and approves the visit on their phone.
  • Visitors register before arriving; the guard checks them in with one scan.
  • Blocklist and overstay alerts at the guardhouse, and renovation contractors on record.
SitePass for residences

The gate logbook problem

Can you answer these three questions right now?

Most guardhouses still run on a paper logbook. It records who came in. It can't tell you who is still inside.

  1. 01

    Who is on your premises right now?

    With a logbookFlip through the pages and hope everyone signed out.

    With SitePass“Onsite now: 37”, listed by zone, from every gate check-in and check-out.

  2. 02

    Has every contractor done the safety induction or signed the house rules?

    With a logbookA signed sheet, somewhere in a file, maybe from last year.

    With SitePassSigned and dated for each entry. If it has expired, the gate refuses the scan.

  3. 03

    Would a banned person get past your guardhouse?

    With a logbookOnly if the guard on duty happens to remember the face.

    With SitePassChecked against your blocklist at registration, approval and every check-in.

From QR code to the factory floor in three steps.

Visitor registration

Northfield Precision · Plant 1

Full name
Aina Rahman
IC / passport no.
900101-01-0001
Host
Mr. Daniel Ng · Engineering
I have watched the safety induction (v3) and will wear the required PPE.
Submit for approval

Visit approvals

Daniel Ng · 1 request waiting

NEW VISITOR REQUEST · 07:48
Aina RahmanBayu Automation · Meeting
Arrival
Today 08:00-17:00
Zones
Office, Production A
Induction
Signed · v3
Blocklist
No match
ApproveReject

Quick badge entry

Gate 1 · guard tablet

ALLOWEDAina Rahman · V-20260929-0014
Checked in 08:02 · induction valid

Try it · Fire drill in 60 seconds

If the alarm rang now, could you account for every visitor?

This is the screen your fire marshal sees. Start the drill and tap Safe on each person. Watch the missing count drop to zero.

  • The list is everyone checked in at that moment, grouped by zone.
  • Several marshals can mark people from their own phones. Lists refresh every 15 seconds.
  • Phone numbers are tap-to-call, for anyone still missing.
  • Each drill is saved with who marked whom and when, ready to print.
DRILL NOT STARTED
00:00
12Missing
0Safe

12 people are checked in across 4 zones. Press start, then mark each one safe.

Everyone accounted for 00:00
Production Hall A4
Tan Wei MingContractor · Northfield Electrical · C-20260929-0003
Muthu SelvamContractor · Northfield Electrical · C-20260929-0004
Nurul HudaVisitor · Customer QA audit · V-20260929-0009
Lee Chin HockContractor · Kilat Welding · C-20260929-0006
Warehouse3
Rajesh KumarVisitor · Supplier delivery · V-20260929-0011
Siti AminahContractor · Seri Mekar Cleaning · C-20260929-0002
Jason OngVisitor · Forklift service · V-20260929-0012
Office block3
Aina RahmanVisitor · Meeting · V-20260929-0014
Chong Mei LingVisitor · Job interview · V-20260929-0015
Hafiz IsmailVisitor · Courier · V-20260929-0016
Loading bay2
Kavitha RamanContractor · Kilat Welding · C-20260929-0007
Azman YusofVisitor · Lorry driver · V-20260929-0017

INTERACTIVE SIMULATION · FICTIONAL NAMES · RUNS ONLY IN YOUR BROWSER

Everything that happens at your gate, in one system.

Every feature below works in SitePass today.

No queue at the gate. No pen on a string.

Visitors do the paperwork on their own phone before they arrive. The guard just scans.

  • Visitors register themselves from a QR code, or staff register walk-ins.
  • Hosts approve on their phone. The guard checks people in with one scan.
  • The QR badge only works during the visit window. Same-day re-entry is allowed.
  • Returning visitors are filled in from their IC or phone number in seconds.
  • Visit details go to the visitor's WhatsApp with one tap. No paid messaging service.

Safety & compliance

The record your auditor asks for, already filed.

Every entry carries the induction version, signature, time, PPE and zones. View it, print it, or export it to CSV.

  • Safety induction with video and PDF, kept in versions: draft, active, archived.
  • E-signature on every registration, with a validity period you set.
  • An expired induction blocks check-in until it's done again.
  • PPE and zone acknowledgement, plus an optional health declaration for visitors, logged for audits.

Security

  • Blocklist and watchlist by IC, phone, vehicle plate or name.
  • Checked at registration, approval and every check-in.
  • Overstay alerts on the dashboard.
  • Access set per staff role, and a log of who did what.

Emergency

  • One-tap evacuation roll-call from the dashboard.
  • Stays in sync across marshals' phones.
  • Drill history and printable reports.

Contractors

  • Companies and personnel with photos.
  • Work type, scope, tools, PPE, permit number and vehicle plate.
  • Induction and host approval for each entry.

Visibility

  • Live dashboard: onsite, check-ins, check-outs, overstayed.
  • Reports with drill-down and CSV export.
  • Notification bell for approvals, arrivals and alerts.

Easy to run

  • Works in any web browser, and residents can use the SitePass mobile app.
  • An entry-level Android tablet at the gate is enough.
  • You set the sites, departments, zones, hosts, visitor types and visit purposes.
See the full feature list

Try it yourself

Be the visitor. Then try to sneak in.

Two small simulations of real SitePass screens. Nothing you type leaves this page.

Simulation · visitor + host

Register as a visitor

Fill in the phone form, and watch the request arrive on the host's screen.

Scan to open the form on your own phone

Visitor's phone

Please enter a name.

Host's SitePass

No requests waiting.

New visitor request. Approve?

Name—
Company—
Host—
BlocklistNo match

In SitePass, visitors reach this form from a QR poster at your gate or the host's personal link. This page only simulates the flow; nothing is sent to a real system.

Simulation · gate check

Try to sneak in

Pick a person, or type an IC number, then press Check in.

The gate result appears here.

Real SitePass matches IC/passport, phone, vehicle plate or name, at registration, host approval and every check-in. A name-only match is always a warning, never a block.

Each role gets its own screen.

You decide which modules each staff account can open.

Scan. Green or red. Done.

The guard doesn't need to remember faces, check files or phone the host.

  • Quick badge entry: scan or type the badge ID to check in or out.
  • Red banner and no check-in button for blocklisted people; amber warning for the watchlist.
  • Register walk-in visitors and contractors at the gate.
  • A live list of who is onsite, and quick check-out search.

Pricing

Quoted for your site, billed in ringgit.

Every gate is different. Tell us how many sites and gates you have, roughly how many visitors and contractors come in, and which plan fits. We reply on WhatsApp with a quote.

Gatepass

For gates that need to replace the logbook.

Quote on request

  • Visitor and contractor registration
  • QR self-registration and host approval
  • QR badges and one-scan check-in / out
  • Dashboard, reports and CSV export
  • Notification bell and WhatsApp visit details
Get a quote
RECOMMENDED FOR FACTORIES

Safety

For sites with contractors, inductions and fire drills.

Quote on request

  • Everything in Gatepass
  • Safety induction with versions and e-signature
  • Expired induction blocks entry
  • Blocklist and watchlist at every step
  • Evacuation roll-call and drill reports
  • Returning-visitor quick fill
Get a quote

Enterprise

For needs outside the standard plans.

Custom quote

  • Everything in Safety
  • Installation on your own server
  • Connections to your other systems, quoted per project
Talk to us
Billed in ringgit Residential property? Ask for a quote

Honest proof

Be one of our founding customers.

SitePass is built and supported by the Avantix Innovation team in Penang. Our first customers work directly with the people who build it, and help decide what comes next.

  • Every feature on this page works in SitePass today.
Founding customer offerFirst 10 sites

Help shape SitePass.

  • Your monthly price locked in
  • Direct line to the people who build it
  • A say in new features

In return: honest feedback from your team and, if you're happy, a short case study.

Ask about the founding offer

Questions people ask us.

Straight answers. Anything else, just ask us on WhatsApp.

Ask on WhatsApp

What is SitePass?

SitePass is a web-based visitor and contractor management system, also called a gatepass system, for factories, industrial sites and residential communities in Malaysia. It covers QR self-registration, host approval, QR badges, gate check-in and check-out, safety induction with e-signature, a blocklist and watchlist, and emergency evacuation roll-call. It is made by Avantix Innovation Sdn. Bhd. in Penang.

Can condominiums and gated communities use SitePass?

Yes. Each resident has a personal QR link for their visitors and approves each visit from their phone, using the SitePass mobile app or a web browser. The guardhouse then checks the visitor in with one scan. Blocks and car parks can be set up as zones, and the blocklist and overstay alerts work the same way.

Do we need to buy special hardware?

No. SitePass runs in a web browser on phones, tablets and PCs. A tablet or PC at the gate is enough to scan badges. A badge printer is optional, because visitors can also show their QR badge on their phone.

Is there a mobile app?

Yes. Residents can use the SitePass mobile app, and staff, guards and fire marshals can also use SitePass in any phone, tablet or PC web browser.

Our guards are not tech-savvy. Will they manage?

The guard works from one screen: scan the badge and see green or red. A blocklisted person shows a red banner and the check-in button is hidden.

How much does SitePass cost?

The price depends on how many sites and gates you have and which plan you need: Gatepass, Safety or Enterprise, for a factory or a residential property. It is quoted per site and billed in ringgit. Message us on WhatsApp for a quote.

How is SitePass different from international visitor management systems?

SitePass is built around guardhouses at factories and residences rather than office receptions. Contractor induction, evacuation roll-call and the blocklist are part of the Safety plan instead of separate add-ons. It is priced and billed in ringgit and handles Malaysian IC numbers and +60 WhatsApp numbers.

We have several plants. Can SitePass handle that?

Yes. One SitePass account covers a factory or a property with several sites, departments and zones. If you run several plants or properties, tell us how they are set up and we will work out the right arrangement with you.

How is our visitors' personal data handled?

Visitor records are only visible to your logged-in staff, and each staff account has its own module permissions. Check-ins, check-outs and returning-visitor lookups are written to an action log, and blocklist reasons are shown only to security staff.

What happens in SitePass during a fire drill?

A marshal taps Start evacuation. SitePass lists everyone checked in at that moment, grouped by zone, with tap-to-call phone numbers. Marshals mark each person Safe or Missing from their own phones, and the list refreshes every 15 seconds. When the drill ends, the report stays in the drill history and can be printed.

Book a demo

See SitePass on your own gate.

Fifteen minutes. We'll walk through your gate, your visitors and your contractors, then you decide.

Book a 15-minute demo Get a quote
  1. STEP 01

    Message us on WhatsApp

    Tell us about your site: how many gates, visitors and contractors.

  2. STEP 02

    15-minute demo

    We show SitePass running your gate's day, from registration to fire drill.

  3. STEP 03

    Your quote

    We send a quote based on your sites, gates and the plan you need.

Prefer a call? 012-852 0289 · info@avantix.my

Book a 15-minute demo