How much does a visitor management system cost in Malaysia?

Short answerInternational cloud visitor management systems cost roughly RM 230 to RM 1,600 per site per month, billed in US dollars. Malaysian options range from about RM 159 a month for a web-only tool to one-time licences of RM 1,800-2,000. Setup fees and gate hardware come on top.

Published 29 September 2026 · Avantix Innovation

Typical prices, checked September 2026

These are published list prices or figures reported by review sites, converted at USD 1 = RM 4.40. Vendors change prices and plans often, so treat them as a starting point and check each vendor's own site.

Approximate price per site. "Review sites" means the figure was not on the vendor's own page.
ProductTypeApproximate priceSource type
EnvoyInternational, cloudFree basic plan; Premium about USD 362/month (~RM 1,590)Vendor pricing page
Sign In App / SwipedOnInternational, cloudUSD 630-1,890 per year (~RM 230-690/month)Vendor pricing pages
GreetlyInternational, cloudUSD 99-159/month (~RM 435-700)Vendor pricing page
iLobbyInternational, cloudAbout USD 199-299/month; contractor and emergency modules extraReview sites
Eptura (Proxyclick), SineInternational, cloudAbout USD 70-300/monthReview sites
TimeTec VMSMalaysianRM 500 per floor per yearVendor
i-NeighbourMalaysian, residentialRM 500-800/monthVendor
RumioMalaysian, web onlyRM 159/monthVendor
GeniSoftware, evisitormsMalaysian, licenceOne-time RM 1,800-2,000Vendor
SitePass (ours)Malaysian, cloud, browser and mobile appQuoted per site, billed in ringgitAsk for a quote

What changes the price

Billing currency

International tools bill in US dollars, so the ringgit cost moves with the exchange rate. Malaysian tools usually bill in ringgit.

What "per site" means

Most cloud systems charge per location. Some Malaysian systems charge per floor, per unit or as a one-time licence. Compare the price for your whole site, not the headline number.

Modules and add-ons

Contractor management, safety induction, emergency roll-call and blocklists are often higher tiers or paid add-ons. Factories usually need them; offices often don't.

Setup and hardware

Setup or onboarding fees of about RM 1,000-2,000 are common locally. Hardware is extra: a tablet or PC at the gate, and optionally a badge printer. Browser-based systems work on hardware you may already have.

Questions to ask any vendor

  • Is the price per site, per floor, per unit or per user, and is it in ringgit?
  • Are contractor management, induction, blocklist and evacuation included?
  • What is the setup fee, and what does it cover?
  • Which hardware do we need, and do the guards need an app?
  • Where is our data kept, and who can see it?

Written by the SitePass team at Avantix Innovation Sdn. Bhd., Penang. SitePass is our product, so we mention it where it fits; the advice applies whatever system you use.

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